Resources
The Embers Academy handbook covers the principles and practices of Embers Academy, as well as expectations of the student body and parent community.
Parent Portals
Embers uses several portals to easily and conveniently allow parents to check information on their student’s progress and to manage tuition & billing payments. Please note that each portal is separate and requires its own login.
myEmbers
myEmbers is the primary parent portal to stay informed about your child’s progress in school. Through myEmbers, you can view report cards, class directories, and more. Please use the guide below for information on how to access these items. Parents are asked to occasionally review their myEmbers account to verify that all contact information, including emergency contacts, is current and up-to-date. If you have any difficulties accessing myEmbers, please contact Christina Williams at cwilliams@embersacademy.org.
Blackbaud Tuition Management (BTM)
All tuition payments are handled through Blackbaud Tuition Management (BTM). Each family has a BTM account, in which you can choose the frequency of your payments, due dates, and the payment method you wish to use. Additionally, all school-related fees and payments will be added to your BTM account, such as fees for field trips, EDP, and extracurricular activities (unless otherwise noted). If you have any difficulties accessing BTM, please contact Barbara Spencer at bspencer@embersacademy.org.
Blackbaud Financial Aid Management (BFAM)
Parents wishing to apply for Financial Assistance must submit an application via the Blackbaud Financial Aid Management site. Embers’ Blackbaud School ID number is 14641. If you have any difficulties accessing BFAM, please email the Tuition Assistance Committee at tuitionassistance@embersacademy.org.
School Day
Absences
- Same-day absences: please call the school office as early as possible in the morning (847) 518-1185. You may leave a voicemail message.
- Advance-notice absences: please notify both the school office and your child’s teacher as soon as possible through email or a phone call. The school office can be reached by calling (847) 518-1185 or emailing Sylvia Casaletto, Office Manager, at scasaletto@embersacademy.org.
Extended Day Program (EDP)
Embers’ Extended Day Program includes care before and after school on full days of school. Complete information is available in the Enrollment link below.
- Before School Care – 7:30 a.m. – 7:55 a.m
- After School Care – 3:05 p.m. – 5:30 p.m
- Session I: 3:05-4:15 – After Care (PK-2nd) or Homework Club (Grades 3rd-5th)
- Session II: 4:15-5:30 – After Care (Pk-5th)
Lunch Services
Milk Ordering
Daily milk is available to order for students in PreK (full day only) through 5th Grade. Please contact Sylvia Casaletto at scasaletto@embersacademy.org for pricing information or to order milk delivery.
Marla’s Lunch
Embers Hot Lunch Program will again be provided by Marla’s Brown Bag Lunch Program. Marla’s partners with local vendors to provide fresh and delicious lunches that kids love to eat!
Uniform Information
By teaching students to diligently take care of the little things in life, including the way they dress, we slowly build good habits that lead to virtue; in the case of uniforms, dressing respectfully, responsibly, and with an eye toward the noble pursuit of education and true happiness.
Uniform requirements are listed in the link below. All uniform pieces may be purchased through the Lands’ End uniform store, using Preferred School Number 900205451
Spirit Wear
Students are welcome to wear spirit wear on monthly Spirit Days, and other approved days throughout the school year.
Medical Forms
All completed medical forms must be returned to our front office by the first day of school. State-required hearing and vision screenings will be completed annually in school. Parents will be notified in advance of these screenings. If you have any questions, please contact Mrs. Casaletto at the front office.
Required:
Medical forms required by the State of Illinois include:
- First Year of PreK:
- Kindergarten:
- 2nd Grade:
- Students New to Illinois at any Grade:
Optional:
Additional medical forms should be completed on an “as needed” basis for each student:
Communications
All-School Calendar
Please reference the online school calendar for information on sports, parent formation opportunities, social events, and more!
Spark News
Our weekly school email, Spark News, is an essential guide to important events around campus and is published every Saturday morning. If you are not receiving this email, please contact Diana Silhan, Communications & Marketing Manager, at dsilhan@embersacademy.org
Office Contacts
We have a wonderful team in our school office! Please contact any of these wonderful ladies for questions about the following:
Sylvia Casaletto: Office Manager
- scasaletto@embersacademy.org
- Absences, medical and allergy forms, birth and baptismal certificates, Marla’s Lunch Program, milk delivery, and general questions about the school day.
Christina Williams: Director of Operations
- cwilliams@embersacademy.org
- Information and questions about myEmbers and student records.
Barbara Spencer, Business Manager
- business@embersacademy.org
- Tuition, billing, and Extended Day Program (EDP).
Julene Barder: Admissions Manager
- admissions@embersacademy.org
- New student and current sibling admissions.
Diana Silhan: Communications & Marketing Manager
- dsilhan@embersacademy.org
- Information and questions on Spark News, weekly handouts, and marketing opportunities.
Kate DeCanto: Social and Volunteer Coordinator
- kdecanto@embersacademy.org
- All-school social events and volunteer opportunities.
Kelly Beck: Parent Formation Coordinator
- kbeck@embersacademy.org
- Parent formation events and activities.